How Invoice-to-Pay Works with NxtEdge

STEP 1: CAPTURE

Start by eliminating the manual work.

With NxtEdge, invoices flow directly into your system—whether through vendor email, file upload, or direct EDI/Fintech integration—while OCR automatically extracts every key detail, from vendor info to line items and GL codes.

  • Invoices arrive automatically via vendor email, upload, or direct EDI/Fintech integration.

  • OCR extracts vendor, line items, department, and GL details.

STEP 2: REVIEW & ROUTE

Bring control and clarity to invoice approvals.

NxtEdge centralizes every incoming invoice in a single dashboard and intelligently routes them to the right approver based on department, vendor, or spend rules—reducing delays and errors.

  • Invoices appear in a central approval dashboard.

  • Routed automatically to the correct approver by department, vendor, or spend rules.

STEP 3: APPROVE ANYWHERE

Keep your approvals moving no matter where you are.

With NxtEdge, managers can review and approve invoices securely from desktop or mobile, support multi-level workflows, and maintain a complete audit trail for compliance.

STEP 4: EXPORT & PAY

Finish strong with seamless payment and reporting.

Approved invoices export directly into your accounting system, vendors can be paid without leaving NxtEdge, and real-time dashboards show you exactly what’s pending, approved, and paid.

  • Approved invoices export seamlessly into accounting systems.

  • Vendors can be paid directly in NxtEdge.

  • Dashboards show pending, approved, and paid invoices.

Why It Works Better for Hospitality:

  • Built for multi-location operators.

  • Allocates costs by department automatically.

  • Integrates with food & beverage inventory and vendor price comparison.

  • Reduces time, errors, and costs while improving control.

Ready to simplify your AP?

Book a demo and see how NxtEdge can streamline your invoice-to-pay process.

Watch to Learn How It Works

Frequently Asked Questions

NxtEdge supports multiple ways of capturing invoices: vendors can send invoices directly via email, you can upload digital files, or connect through EDI and Fintech integrations. This flexibility ensures suppliers of all sizes can flow into the same automated process.
OCR processing is nearly instantaneous. Invoices are scanned and line-level details such as vendor, items, pack size, department, and GL codes are extracted within seconds. This eliminates manual entry and allows invoices to appear in your dashboard almost immediately.
Invoices are automatically routed to the right approver based on customizable rules—such as department, vendor, or spend thresholds. Multi-level approval workflows are supported, and approvers can review invoices via desktop or mobile. The entire process is tracked in a full audit trail for accountability.
Yes. If an invoice is approved in error or circumstances change, authorized users can re-route, reject, or update an approval status before it is exported to accounting or paid. This ensures control and compliance throughout the approval lifecycle.
NxtEdge integrates seamlessly with leading accounting systems, including QuickBooks, Sage, M3, and other widely used platforms. Data flows directly into your financial system, eliminating duplicate entry and ensuring accuracy.