Hospitality Purchasing Audit: Reduce Costs, Streamline Buying, and Regain Control

Running a hospitality operation means juggling dozens of priorities—and purchasing often gets stuck on autopilot.

Orders get placed based on habit, reps push weekly specials, and no one has time to verify pricing, track compliance, or make sure purchases align with the budget.

That’s why we’re offering a free Purchase Audit.

It’s a no-pressure, guided review of your current purchasing process—designed to uncover hidden savings, streamline workflows, and help you gain full control over your food and beverage spend.

What Is a Purchase Audit?

A Purchase Audit is a one-on-one review of how your business currently handles purchasing.

We’ll ask targeted questions about your current systems, vendors, and order process—then identify tools and strategies that can improve efficiency, cut costs, and reduce mistakes.

Whether you’re ordering for a single restaurant or managing multiple outlets across a club or health care facility, this audit gives you a clear picture of where things stand—and what changes could lead to immediate impact.

What We’ll Cover

During the audit, we’ll explore key areas of your purchasing process, including:

Vendor Pricing

Are you getting the best price on high-volume items?
Do you have an easy way to compare vendors automatically?

Discrepancy Reporting

Are you being charged what you were quoted or bid?
Do you have a way to flag when pricing on invoices doesn’t match your order guide or contract?
Are overcharges slipping through the cracks?

Catch invoice pricing errors before they hit your bottom line—and hold vendors accountable with built-in reporting tools.

Budget Controls

Is your purchasing aligned with your food and beverage budget?
Can you see, in real time, when you’re about to go over?

Spec Compliance

Are staff ordering from a defined list of approved items?
Can you limit what can be purchased to avoid substitution or overordering?

Purchasing Workflow

Is your ordering process manual or automated?
How much time is spent emailing, calling, or double-checking orders?

We’ll walk through your current setup, highlight what’s working, and flag where opportunities exist to streamline, automate, and save.

Why This Matters

Poor purchasing processes don’t just cost time—they cost real money.

Operators lose 8–12% on purchases every year due to pricing discrepancies, lack of visibility, and inconsistent ordering practices.

And with rising food costs, every percentage point matters more than ever.

Our Goal: Empowering You to Take Control

After the audit, you’ll walk away with a clear understanding of:

Where you’re spending inefficiently
How to improve vendor accountability
Whether you’re actually paying what you were quoted
What tools can reduce costs and improve transparency
How to align purchasing with your budget and menu strategy

And if NxtEdge is a good fit to help implement those changes, we’ll show you how—starting with a free trial of our vendor price comparison and purchasing automation tools.