Manual Invoices Are Slowing You Down

In restaurants, clubs, and hospitality groups, invoices pile up fast — and every hour spent typing them in is time taken away from operations. Manual processing leads to errors, late payments, and inconsistent reporting. The result? Unclear costs, cash flow delays, and frustrated teams.

With NxtEdge Invoice-to-Pay Automation, operators finally gain control. The platform captures invoices automatically, routes them for approval, and exports them directly into accounting. It’s a complete, step-by-step workflow that turns tedious back-office work into real-time financial visibility.

Capture Invoices Automatically

Manual entry means typing, checking, and re-checking — while errors slip through. NxtEdge uses OCR (Optical Character Recognition) to capture line-item data from any invoice, whether it’s scanned, emailed, or uploaded.

The system reads product names, pack sizes, quantities, and prices instantly, then flags any price increases or substitutions before they hit your books.

Industry insight:

  • Operators save 5–7 hours per week per location by eliminating manual entry.

  • OCR automation achieves over 95% accuracy on invoice capture.

Takeaway: You’ll never miss a price change again — and you’ll never key in another line item by hand.

Route to Approvers Automatically

Chasing signatures or waiting for someone to open an email wastes valuable time. NxtEdge replaces those delays with automatic approval routing. Each invoice goes straight to the right department head or manager, complete with notifications and reminders.

No more “lost in inbox” approvals or late vendor payments — everything happens digitally and on schedule.

Approve Anywhere

In hospitality, decision-makers aren’t always sitting at a desk. They’re on the floor, in the kitchen, or across multiple properties. NxtEdge lets managers approve invoices right from their phone or tablet.

That flexibility keeps purchasing and AP moving forward, even when the team is spread across different locations.

Takeaway: Faster approvals, happier vendors, and stronger cash flow.

Export & Pay Seamlessly

After approval, invoices sync directly into your accounting platform — no duplicate entry, no lost data. NxtEdge integrates with QuickBooks, Sage, M3, Jonas, and Club Essentials, allowing for real-time expense tracking and accurate month-end reporting.

With every invoice linked to a PO or vendor, operators gain clean, audit-ready data and instant visibility into their spend.

The Advantages of Going Automated

Operators who switch to automation save up to 80% of invoice processing time. They reduce approval bottlenecks, gain real-time visibility, and close books faster.

Key Benefits:

  • 80% faster invoice processing

  • Fewer data entry errors

  • Approvals from anywhere

  • Seamless accounting integration

  • Clear audit trail and spend visibility

Takeaway: Automation isn’t just about efficiency — it’s about control, accuracy, and better financial decisions.

Ready to Automate Your Invoice Workflow?

Stop letting paperwork slow your operation. NxtEdge gives chefs, owners, and accounting teams the tools to work smarter, not harder — from invoice capture to payment.

👉 [Schedule a Free Demo] or Explore Invoice-to-Pay Automation to see how much time and money your team can save.